1. The name of the corporation is Parkway Youth Hockey, Inc.
2. The purpose of the organization is to maintain and run a hockey program open to and inclusive of all interested youth of the Parkway area. The youth hockey program is to teach and develop hockey skills, at all times emphasizing the importance of sportsmanship, fair play, teamwork and responsibility in the overall context of having fun.
3. Voting membership in the corporation is open to parents and guardians of youth participating in the program and all other interested persons over the age of 18. No one shall be denied membership on account of race, religion, national origin, any disability or sexual orientation.
Voting membership is limited to parents and guardians of participants in the program and to volunteers who work in the program as follows:
A. One parent or guardian from each family with children participating in the organization may vote in corporate elections so long as fees owed to the organization by that family have been paid in full [or have been excused due to financial hardship].
B. Each volunteer over the age of 18 who performs a minimum of 20 hours of service for the benefit of the organization may vote in corporate elections. Determinations of volunteer status shall be made by the Board of Directors and determination of hours worked by any volunteer shall be made by the directors of each program in conjunction with the Clerk of the corporation.
4. There will be a Board of Directors consisting of 15 persons elected by the voting membership. The Board of Directors shall direct the policies and operations of the corporation. The Board will meet monthly on the second Wednesday of each month, or at such other times as meetings may be called by any officer of the corporation. The meetings of the Board of Directors are to be open to all members. Roberts Rules of Order shall govern procedure at all meetings. A quorum shall govern procedure at all meetings. A quorum shall consist of 8/15ths of the members of the Board. The voting members of the Board shall be made up of no less than 20% of individuals who have children actively skating in the program.
5. The members of the Board of Directors shall be elected by the voting members of the corporation in annual elections and shall serve terms of office of two years, such that on every even year, 8 members of the Board shall be elected and on every odd year 7 members of the Board shall be elected so as to always maintain continuity of approximately half of the membership of the Board. Vacancies on the Board of Directors shall be filled by choosing the losing candidates from the last election who received the greatest number of votes but was not elected.
6. The Board of Directors shall elect officers from its membership as follows:
President, First Vice President, Second Vice President, Treasurer, Clerk.
The duties of the officers are as follows: the President shall act as chief executive officer; The First Vice President shall perform the duties of the President if the President is unable to perform his usual duties and also perform the duties of General Administration and enrollment; the Second Vice President shall perform the duties of coordination of coaches and teams and will act as a liaison between the coaches and the Board; the Treasurer shall oversee the financial affairs of the corporation; the Clerk will keep the records of the corporation. Terms of office shall be one year.
7. Nomination of Directors shall be held in the first week in March [in lieu of the regular Director's meeting]. All voting members of the organization shall be notified in advance of the time and place of the nominations and election and the method of nominations to the Board. Such notice shall be at least one month in advance of the election date. This meeting shall also serve as a "general informational meeting" for all program members.
The Board of Directors shall elect officers at the first meeting of April each year.
8. Terms of office of members of the Board of Directors shall begin April 1 and terminate March 31- two years later. Terms of office of officers shall run for a period of one year from the date of their election.
9. All issues of financial hardship shall be presented only to the officers who will deal with these issues in the most confidential manner possible and who will make such reasonable determinations as they deem necessary.
10. No member or group of members may act or purport to act on behalf of the corporation in regard to organizing events, fundraising, or in any other matter without the sanction of the Board of Directors.
11. These by-laws may be amended from time to time by a vote of no less than two-thirds of the Directors with such vote taken and voted affirmatively on two successive Board meetings.
1. In the event of a tie in the vote of the membership for election of the final member of the Board of Directors in any given year, the existing members of the Board of Directors will vote between or among the persons whose election resulted in the tied vote, and by such vote the Board of Directors will break the tie and elect the final member of the Board.
2. In the event that any member of the Board of Directors fails to attend three consecutive Board of Director meetings, then on the date of the third meeting at which the member of the Board fails to attend, the Board of Directors shall by majority vote determine whether or not that member shall remain a member of the Board of Directors. Such vote of the Board shall be final and determine the question of the continuation of such member in his or her tenure on the Board.
1. Distribution of property upon dissolution: Upon dissolution of the Association, and after all outstanding debts and claims have been satisfied, the Board shall distribute the property of the Association to such other organization or organizations, maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under section 501 (C) of the lnternal Revenue Code or any future corresponding provision.
1. The sitting Board of Directors will choose the coaches for the following season prior to the seating of the new Board of Directors in May of each year.
1. The Discipline Committee shall be comprised of the five officers of the Board of Directors. Should an occasion arise, the committee shall sit within 48 hours of an official report being received by any of the officers. Such complaint may come from any of the involved parties and must be made in writing. Such parties may include, but are not limited to, Parkway Youth Hockey registered players, coaches and volunteers, parents and/or guardians, officials, and family members of those previously stated. The committee will act in accordance of all rules and policies of USA Hockey. Should incidents arise which are not specifically covered by previously written policies, the Committee reserves the right to treat each case on its own merits and rule as deemed necessary. Such ruling will hold until the next regularly scheduled Board meeting when the ruling will be presented for approval of the Board in its entirety. If an appeal is forthcoming it may be presented at this time to the Board, in person. The Board may then have final say on such matters.
© 2001 Parkway Youth Hockey, Inc. All rights reserved.